Boost Your Productivity with Microsoft 365 Copilot

Artificial intelligence (AI) has been in the headlines a lot recently and is increasingly becoming part of our day-to-day lives, but did you know you could have your very own AI assistant to help you boost productivity at work too? 

As businesses become more competitive, efficiency and productivity matter more than ever. Microsoft 365 Copilot acts as an AI assistant that integrates seamlessly with your favourite Office apps. It helps you work smarter and faster.

How Copilot Works

Copilot combines your organisation’s Microsoft 365 data with OpenAI’s GPT-4 and Microsoft’s Bing. This allows it to provide intelligent suggestions, automate repetitive tasks, and offer actionable insights. Functioning as both a chatbot and a fully integrated AI assistant, Copilot enhances productivity across Word, Excel, PowerPoint, and Teams.

Currently, Copilot is available for Microsoft 365 Business and Enterprise subscriptions. When used effectively, it can transform workflows and benefit your entire company.

What Copilot Can Do

Copilot generates content, ideas, and insights with just a few words or clicks. Key capabilities include:

• Crafting documents, emails, and presentations.

• Designing graphics and formatting data.

• Automating routine tasks to save time.

• Summarising text, rephrasing sentences, and improving readability.

• Scheduling meetings, sending messages, and generating meeting minutes.

• Providing feedback, suggestions, and explanations to improve skills.

While Copilot is a powerful assistant, it’s not a full autopilot. Therefore, always review AI-generated content to ensure accuracy.

Integration with Microsoft 365 Applications

Copilot works across Microsoft 365 apps to enhance business operations:

Word

• Draft documents using prompts or key points.

• Edit, rewrite, and simplify complex content.

• Summarise key points and answer questions about your text.

PowerPoint

• Create presentations from scratch or from Word documents.

• Automatically apply branding guidelines.

• Improve slides, generate speaker notes, and suggest visuals.

• Incorporate organisational data to produce data-driven insights.

Excel

• Suggest, complete, and explain formulas.

• Analyse data trends, correlations, and outliers.

• Highlight unusual values and potential errors.

• Import data from emails, SharePoint, OneDrive, or the web.

Teams

• Summarise chats and channel activity.

• Find specific information using natural language prompts.

• Capture meeting minutes, track action points, and provide catch-up summaries.

• Help wrap up meetings with automated prompts.

Tips to Get the Most from Copilot

• Keep it updated – Install updates regularly to access the latest features.

• Use effective prompts – Clear examples and scenarios generate the best results.

• Collaborate – Encourage team use to improve efficiency and accuracy.

Microsoft 365 Copilot is a valuable addition to your productivity toolkit. Whether added to your current plan or introduced via a new subscription, understanding your options ensures maximum value. Contact our friendly IT experts today to review your Microsoft 365 options.